Approved by the Recreation and Parks Advisory Council: May 1, 2008
Last Amended: May 26, 2011
PURPOSE
The Essex Junction Recreation and Parks Advisory Council (Advisory Council) will serve in an advisory capacity to the Department’s administrative staff in the development, maintenance, and stewardship of a comprehensive system of leisure and recreational services as provided by the Essex Junction Recreation and Parks Department (EJRP).
Essex Junction Recreation and Parks Advisory Council
Approved by the Recreation and Parks Advisory Council: May 1, 2008
PURPOSE
The Essex Junction Recreation and Parks Advisory Council (Advisory Council) will serve in an advisory capacity to the Department’s administrative staff in the development, maintenance, and stewardship of a comprehensive system of leisure and recreational services as provided by the Essex Junction Recreation and Parks Department (EJRP).
FOCUS
The Advisory Council will serve as the liaison to the community of Essex Junction and will review all aspects of EJRP; including, but not limited to: programs, park and facility needs, and strategic and financial planning. Advisory Council members will assist at recreation related community events and seek to involve other community volunteers.
MEMBERSHIP
The Advisory Council shall consist of at least seven (7) voting members. All voting members shall be residents of the Village of Essex Junction. The Advisory Council will be responsible for identifying new candidates and selecting additional members through an affirmative majority vote, provided a quorum is present.
All terms begin on July 1st, terminate on June 30th of the year the term expires, and will be eligible for reappointment. The first term for all members shall be two years. Members may continue with one-year terms after that. There are no limits on the number of terms any resident may serve. Any vacancies for unexpired terms shall be filled by the Advisory Council for the remainder of the unexpired term. From time to time the Council, at its own discretion, may ask representatives of the community to participate in discussions.
OFFICERS
Officers of the Advisory Council shall be a Chairperson and Secretary. Other officers may be appointed as necessary to carry out the work of the Council. No two offices may be held by the same person. The officers shall be chosen at the July meeting by the Council, or as soon as possible thereafter, and shall serve for a term of one year. Officers shall hold office until their successor has been selected. The Chairperson shall preside at meetings of the Advisory Council and represent the Advisory Council at public meetings. The Secretary shall keep a record of the meetings in the form of minutes. These minutes will be available at the Recreation and Parks Department.
VOTING
Each member shall be entitled to one vote. Approval of any matter requires an affirmative vote from the majority of the members present, provided a quorum of four (4) voting members is present and voting.
TERMINATION OF MEMBERSHIP
Any member of the Council may be removed at any time by a majority vote of the Advisory Council.
MEETINGS OF MEMBERS
The Advisory Council will meet monthly, with at least ten meetings annually.
AD HOC COMMITTEES
The Council may create such ad hoc committees as the business of the Council may require.
AMENDMENT
This document may be amended at an Advisory Council’s regularly scheduled meeting, with two-thirds (2/3) vote of approval, provided a quorum is present.
